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The old image of document management – office workers literally pushing papers around a desk – is well out of date. Document processing in the digital world has an entirely different face. With most large organisations, public or private, on course to develop entirely digital systems, very few organisations at any level can afford to be content to use paper records as their main resource. Financial figures and confidential files are all more secure and more efficient when stored digitally.Â

Companies which place a premium on security, efficiency and confidentiality, such as those operating in the health, technology and banking sectors, almost all rely on digital document management. For instance, the NHS aims to be completely digital, across the whole country, by 2018. However, businesses in other sectors which deal with intensive invoice processing, payment or documentation automatation, cash management and supply chains are increasingly turning to digital solutions.Â

The reason for this shift is quite clear: digital document processing simply offers a more accessible and more secure system, both for workers and for clients. Data can be easily searched for, corrected and analysed. And customers are less patient than ever with problems caused by inefficient paper-based systems. This means that investment in digital document management equates to investment in customer service, as well as savings on office space and worker time.Â

Many companies initially find the shift to digital document processing difficult. Depending on the scale of the business and its security needs, a new way of doing things can be intimidating. However, once a digital solution is in place, most people find it to be much more flexible to changing regulations, demands and company developments. Most services are “future-proof”, meaning that the shift of data will generally only have to happen once. Compared to laboriously rewriting or refilling documents to fit a new system each time a tweak is needed, simply informing the document management tool to make a small tweak takes hardly any time at all.

Different companies have very different document management needs. Some organisations only need simple invoice processing solutions in place to ensure their suppliers get paid on time, while others need a comprehensive and flexible approach to content management to keep up with changes in their industry or a quickly expanding business. Many people find that once they’re using a reliable digital service, they can see far more clearly what can be improved in the way they operate, and become surer than ever that digital truly is the way forward.

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Bacs, or Bankers Automated Clearing Software, has been around a long time. Essentially, though, bacs payments just mean transferring money directly from one bank account into another. FPS or Faster Payments Service is much the same, but it generally happens almost immediately, whereas Bacs takes up to three working days. Bacs software is therefore different to credit or debit card transfer, and has advantages and disadvantages in comparison.

Since bacs payments are made directly from one bank account into another, they are effectively irreversible. With credit cards, the transaction can be cancelled and the funds returned to you if there is good reason (such as fraud, or the goods you ordered turned out not to be as advertised, or never arrived at all). With bacs, this is far harder. That is a good thing for merchants, since you won’t have to worry about customers making unnecessary chargebacks if they change their minds. For buyers, though, it means transactions cannot be undone. In most cases, this will not be a problem because bacs tends to be used for paying suppliers and for staff’s wages, and so on. These are generally predictable and are paid in arrears. However, if a mistake (such as a typo) happens, it is not a simple matter to reclaim the money. Without the goodwill of the recipient, it can be extremely time-consuming. If you are making monthly payments, it might simply be easier to reduce the next one rather than rectify the last one.

Bacs software can be linked into your accounting package to ensure that mistakes don’t routinely happen due to human error, but it’s impossible to eliminate them altogether. That bacs payments are made in their millions every day shows that this need not be a fatal flaw for bacs, and that there’s no reason your organisation should not use it too. Indeed, the advantages far outweigh any minor problems that might arise from its use. Bacs is more secure, faster and easier than paying by cash or cheque. It’s also the standard, now – or, at least, FPS is – which means that if you’re still paying by more traditional methods then you will naturally find yourself at a competitive disadvantage. There is really no good reason to hold large amounts of cash on the premises or to use time-consuming and inefficient cheques when fast and straightforward transfers are possible at minimal cost.

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Offices used to be disordered and complicated places with machines and filing cabinets in all sorts of shapes and sizes. Bulky photocopiers would stand next to great switchboard systems, and computers with voluminous monitors would occupy whole desks. Going back further still, some parts of offices would have resembled craft shops, as employees made carbon copies of worksheets. document management in those days represented a formidable task, requiring memory and handwriting skills at the top of their game. Now, of course, these skills are not outright disregarded but they can be overlooked among people whose analytical thought as well as their pragmatism is deemed to be more of an asset. Indeed, document processing really requires staff to have their wits about them, especially if the documents are going somewhere confidential. Confidentiality is certainly important these days, and perhaps more than ever since ‘hackgate’ (The Leveson inquiry). Even fellow employees must be protected in this department, for the safe invoice processing of their wages and fees is an important marker of any given institution’s reputation.

A company that can secure a good reputation in terms of its relationship with its employees will be sure to have a weight lifted from its shoulders, as well as a better sight of its future aims. Accelerated invoice to pay systems, used by temporary workers and freelancers will be very helpful in terms of granting a clear vision looking forwards. Thus the modern office that utilises document management systems efficiently will literally and metaphorically have more room to grow – paper transformed into electronic content will give clear sightlines and an uncluttered environment while fast payment systems will keep the company in the good books and ensure that external services are proposed ever more eagerly. Altogether, decluttering and getting on top of admin and accounts means empowering the mobile workforce.

What the majority of companies should be aiming for in this day and age is a transparent system and a realistic, though vigorous approach to allocating budgetary funds. Different departments of individual companies have extremely varying needs and it is important that the management acquaints itself with every department’s requirements, individually. If that sounds like hassle, consider document processing whereby elected individuals could be spokespersons for their department and interact directly with document content in a location visible to the directors. When document management occurs in this way, the management proper will have more knowledge and be able to do a better job. Invoice processing is slightly different of course but can be handled in an equally fair and transparent way.

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It has been said that commercial property london will keep on attracting investors for some time to come. This is welcome news for UK citizens and for businesses based here. It is also news that sounds good in terms of Britain’s hopes for an economic recovery, while the rest of Europe struggles somewhat. Obviously, many of us would hope that a boost to the financial health of Britain would also impact positively on the rest of Europe, especially those like Spain and Greece who could really do with our aid. If the UK were to really capitalise on the appeal of shop for sale in London at the moment, the country would do well to improve their relations with the rest of Europe at the same time. Shops to rent in north London, meanwhile, will allow for a country-internal boost as local traders who have so far only had market pitches or an online presence will be able to invest in an area they know and love.

The West End and the City have so far proven most capable of generating income in the commercial property sector. This is why north London needs people to invest in it. If we think to the Olympics – a time when disappointment reigned outside of the actual sports events as restaurants, hotels, cultural institutions and the retail sector reported a decrease in profits – it is clear that much remains to be done in terms of generating community feeling and a willingness to spend in London’s quieter high streets and shopping precincts. We could have had a more enjoyable and lucrative Olympics if more Londoners had headed out to their local restaurants, pubs and bars to watch the games rather than remaining in their homes watching our sports stars on their personal TV screens.

That said, if anyone watching TV at home happened to channel hop from the Olympics over to Mary Portas’ Queen of Shops, they would have learnt that commercial property london needs investment from more than just restaurateurs and barmen. Indeed, the idea of a shop for sale in London needs to be taken by entrepreneurs with ideas for products and material goods. Plenty of people would have predicted that online shopping would have overtaken the physical habit of going to the shops by now. But what these people ignored was that shopping is a social experience as well as an exercise in bargain hunting. This is also why it’s a good time for start-up shop keepers to opt for shops to rent in North London.

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Bacs software is now a well-established tool that enables you to pay customers and suppliers quickly, securely and easily by means of electronic transfer. bacs payments are a far more reliable option than paying by cheque or cash, since you don’t have to worry about keeping big quantities of cash on the premises – a potential security problem – or cash-flow problems brought about by people cashing their cheques at unexpected days in your financial month. Bacs, the acronym for for bankers’ automated clearing standard, is a well-tried and tested means of payment that can save you a lot of time and money, as well as having other advantages.

Bacs usually takes three days to go through as standard, although depending on the sending and receiving banks it can be virtually instant. If you are concerned or there is reason to make a fast transfer, SWIFT (Society for Worldwide Interbank Financial Telecommunication) is guaranteed same-day. However, this means an additional cost, so for modest payments it is rarely worth it. For larger sums or urgent orders and payments, SWIFT may be a good choice and the costs will be proportionately smaller if the transfer is large.

One of the top things about Bacs software is that it can be integrated with your other accounting systems and databases. If you haven’t done this, it can be a real headache and a drain on resources, because different transactions have to be logged and entered into various systems. If you take the time to set up your systems correctly, however, you can save a significant amount of time (and potentially expensive errors) and streamline your accounts in a way that is simply not an option if you are using several applications or processes.

Bacs software consultants will be able to advise you on the best programmes for your accounts, and whether your present systems can be used in conjunction with bacs payments. Migrating your accounts can be a lengthy task, though the benefits are exceptional. Once you have completed the process, you can use Bacs automatically – paying workers on time, every time; ensuring that suppliers are paid and that customers are respecting their commitments to you; and recording every transaction to make sure that there are no surprises hiding in your accounts to cause problems at the end of the tax or accounting year. Moreover, auditing processes can be started to identify and fix past accounting errors – something which can cost businesses a significant proportion of turnover.

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Nowadays, rather than using coach hire london, we are accustomed to travelling at high speeds. We don’t take pleasure in waiting, wasting time or having to endure unoccupied periods where we risk getting bored. Plane travel and non-stop shuttle trains have given rise to this modern phenomenon where fast equals good and slow equals bad. And this trend has accelerated since the advent of budget air travel in the 1990s, though such flights offer a lower quality experience than can be had with minibus hire. Obviously, it is easy to see budget air travel through rose-tinted glasses while we are on our computers at home, busily booking the latest cut-price deal to a new destination. The reality, however, is rather less rosy: once on board a budget plane you will most likely be cramped, aurally harassed by constant advertisements and charged unbelievable prices for anaemic looking sandwiches or tea in a cardboard cup. With this reality in mind, it might be time to make the case for luxury coach hire.

With luxury coach hire, your space really is your own. Your seating will be made of plush and comfortable materials rather than the ghastly polyester on display in most planes. More interestingly, the seat will be wide, long and possible to tilt to a fully reclined position. With these types of luxuries, you will be able to sleep undisturbed and wake up in your destination refreshed. Or, if you are not the sort of traveller who likes to cover ground with your eyes closed, you can watch the views from the road through windows that have been specially adapted for the best panoramic views. What can be emphasised, in either scenario, is that coach travel is all about rediscovering the joy of the journey: so much is lost in the desire of many to get straight to their destination without living any of the rich moments of the in-between.

Leaving luxury coach travel behind, the smaller journeys within cities can also be enriched through coach hire london. For one thing, you are physically at a height when you’re in a coach and therefore able to rise above the people to get the best views of the UK’s famous sights and historic buildings. Minibus hire sets the traveller at a slightly lower position. This position is perfect for those who are looking to enjoy the company of their fellow passengers. Or, in the case of a sports team, engage in tactical and team bonding talk.

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Having decent access to the internet has become nearly as essential to daily life as having an efficient heating system or constant water supply. Obviously, the latter have an impact on our actual capacity to survive but when it comes to leading a healthy existence as responsible and free thinking people, the internet provides a fundamental service too. So many things are made more difficult if you are not online: from checking your bank balance and paying bills, to the more pleasurable social matters of keeping in touch with friends and family. This is why it is quite scandalous that, prior to the launch of community broadband projects concerned with improving ICT infrastructure, whole swathes of the nation were being deprived of technological wealth that should have been available to all from the start. It is little surprise that the areas worst affected were the regions: rural Britain is used by now to being low down on the list of priorities in comparison with London and other large cities. Happily though, the companies behind next generation access initiatives are making sure that broadband services are becoming more evenly distributed. Finally, we can look forward to a Britain that is both linked up internally as well as a Britain allowing its inhabitants to reach out to resources worldwide.

The lessening of the gap between those able to obtain a speedy internet service and those who cannot is especially fundamental in our present climate of austerity. While permanent contracts in established enterprises are proving difficult to secure for the young and mature alike, there is an ever growing possibility for individuals and small groups of people to be proactive and launch projects on their own initiative online. With the appropriate skills, a small idea can grow into something great once it has secured an online presence and appropriate audience. This is because the world wide web functions in a cross-border way: ideas, products and information are disseminated in a totally different way here than do documents and other physical entities reliant upon national and international postal systems or fax.

So, if you suppose that the area you inhabit is still being ill served in terms of internet provision, it is worthwhile telephoning your local authority to ask when you can expect a positive improvement. ICT infrastructure does take time to ameliorate but increased pressure will increase the speed with which next generation access is delivered. It’s time to fight for your community’s access to community broadband.

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Did you know what percentage of your organisation’s annual spend is lost in duplicate payments each year? During the process from purchase to payment, all sorts of errors can occur, and all these add up. The best solution is to implement recovery audit software that will detect all unnecessary payments as well as other kinds of fraud and invoicing errors. Deploy an effective accounts payable audit programme, at a low cost of ownership, as soon as possible to make instant cost efficiencies.

Out of the many issues that can occur when processing payments, duplicate payments are the most costly. Medium and large organisations are at substantial risk of paying their supplier invoices twice. To increase the detection and prevention of these errors, it’s not necessary to employ an expensive Recovery Auditor. By empowering your own Accounts payable team with the right software, you will be able to improve internal processes without paying auditor fees.

Do you need to spend any money at all controlling your financial transactions? Recovery audit software providers can give you an answer. Most offer a free AP health check to qualifying organisations, which provides evidence of any compliance issues or fraud within your system with a partial analysis over several days. You can then move forward with the assurance that there is a sound business case for installing this software.

Obtaining a health-check as soon as possible will also save you money. The chance of recovering duplicate payments decreases each month as suppliers go out of business, get bought or merge. The older the invoice, the more it costs to recover. Act on any inconsistencies sooner rather than later. This is simple with audit software, which is easy to use and providers offer free online training for your staff. Each programme will be specifically tailored to your organisation’s needs.

To optimise profitability, and protect your business from fraud and error, turn to recovery audit software. Additional benefits are the improvement of your current AP systems. Duplicate payments will become a thing of the past with an accounts payable audit system in place to process all your payment data and shield your valuable working capital.

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The last thing you want to have to install on a building are ugly blinds and sunshades. While too much sunlight might be damaging both to fabrics, wall surfaces and art objects, not to mention human skin, a room which lets in no natural light tends to be gloomy. The solution is to install external louvres that are elegant and functional and effectively protect valuable objects and décor from sun damage. Incorporating brise soleil in your shading system makes for maximum protection and hence sustainability. What’s more, the ready availability of glass louvres from specialist suppliers means that your shades can be aesthetic as well as practical.

Putting unsightly additions on the exterior of a building can be controversial with neighbours, local councils and – if the building receives customers or clients – visitors. You need not worry about marring extant architecture by erecting stylish louvres, however. They are an extremely aesthetic choice, as well as having considerable environmental benefits. Providers supply louvres engineered to meet a wide range of requirements. As they can be made from glass, your shades can be silk-screened, tailor cut, etched, coloured or coated according to your specifications. Neither do your louvres have to be static – they can also be installed in motorised, movable positions. Louvres are more than just an add-on. With a great variety of design available, more and more architects are integrating louvres into buildings.

The question of the durability of your shading system is worth considering. Extra resilient shading systems made from aluminium and stainless steel will withstand high winds and loads of snow. Thanks to their lightweight frames, vibration is also minimised. Whatever the façade of the building in question, whether commercial, public, old or new, a selection of fixings and colour coatings can be chosen from in order to blend shading systems with their immediate surrounds.

Most importantly, a good quality shading system will promote the longevity of objects such as valuable works of art, save costs on air conditioning, reduce glare and increase privacy. First and foremost direct sunlight is prevented from entering a building. Significantly, direct sunlight is the chief cause of heat gain and as shading systems help keep things cool, you’ll save on your air conditioning bill. Additionally the environment will benefit, as ozone-depleting gases produced by air conditioning units will be correspondingly reduced.

To sum up, brise soleil enables natural ventilation to be a viable option without the loss of privacy or risk of light damage. External louvres are an effective protective measure, and decrease running costs. Glass louvres combine function with style. If you are environmentally conscious when it comes to architecture and light damage, turn to a comprehensive shading system solution.

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Taking your sales presentations off your notepad and onto a striking set of slides can make all the difference to winning or losing a pitch. powerpoint presentations place your ideas and message centre stage but first and foremost ensure that you build strong relationships with clients and customers. This is easy to achieve with intuitive PowerPoint design.

While content and slickness are always central to a winning pitch, PowerPoint slides allow you to go further. The versatility of these highly-visual presentations can give your pitch the personal touch necessary to convince and persuade.

Making sure that your focus is tight and sharply targeted is something Powerpoint companies can give advice on. A succinct delivery is what PowerPoint does best, its series of slides and visuals emphasising clarity of communication.

Whatever your situation, PowerPoint will be able to augment your pitch. For those in a last-minute panic, PowerPoint can update your presentation to a professional and convincing standard. Scribbled notes are rapidly transformed into smart bullet points.

If you are looking a little further into the future, in the case of the launch of a new product, then again PowerPoint can really boost the marketing success of this new product. However multi-dimensional the concept may be, you can rest assured PowerPoint will manage to encapsulate it in all its aspects.

PowerPoint presentations, with their flair for tailoring your message, stand out from the crowd. There is no risk your unique and bespoke presentation will vanish into the flood of products out there. Instead, the personal relationship the slides help to build will continue to yield sales returns.

For guidance on how best to implement your thoughts in a slide presentation, experienced companies will be more than happy to help. Their expertise of the area will make sure your presentation maintains clarity in design and effectiveness in delivery.
Firstly, you will need to decide upon your angle – this is vital to a credible and relevant presentation. Secondly, make sure your pre-written content is working hard enough to get your message across. Thirdly, focused design and your own accompanying delivery will combine to complete a polished and pertinent pitch. Sales success has been shown to be directly related to the use of PowerPoint.

If you are looking to give your sales pitches a leg up, powerpoint presentations are the solution. This method of giving sales presentations is second to none when it comes to impressive communication. With the PowerPoint design to hand, your marketing will be given a complete makeover, and a competitive advantage.

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