The old image of document management – office workers literally pushing papers around a desk – is well out of date. Document processing in the digital world has an entirely different face. With most large organisations, public or private, on course to develop entirely digital systems, very few organisations at any level can afford to be content to use paper records as their main resource. Financial figures and confidential files are all more secure and more efficient when stored digitally.Â

Companies which place a premium on security, efficiency and confidentiality, such as those operating in the health, technology and banking sectors, almost all rely on digital document management. For instance, the NHS aims to be completely digital, across the whole country, by 2018. However, businesses in other sectors which deal with intensive invoice processing, payment or documentation automatation, cash management and supply chains are increasingly turning to digital solutions.Â

The reason for this shift is quite clear: digital document processing simply offers a more accessible and more secure system, both for workers and for clients. Data can be easily searched for, corrected and analysed. And customers are less patient than ever with problems caused by inefficient paper-based systems. This means that investment in digital document management equates to investment in customer service, as well as savings on office space and worker time.Â

Many companies initially find the shift to digital document processing difficult. Depending on the scale of the business and its security needs, a new way of doing things can be intimidating. However, once a digital solution is in place, most people find it to be much more flexible to changing regulations, demands and company developments. Most services are “future-proof”, meaning that the shift of data will generally only have to happen once. Compared to laboriously rewriting or refilling documents to fit a new system each time a tweak is needed, simply informing the document management tool to make a small tweak takes hardly any time at all.

Different companies have very different document management needs. Some organisations only need simple invoice processing solutions in place to ensure their suppliers get paid on time, while others need a comprehensive and flexible approach to content management to keep up with changes in their industry or a quickly expanding business. Many people find that once they’re using a reliable digital service, they can see far more clearly what can be improved in the way they operate, and become surer than ever that digital truly is the way forward.

Please visit http://www.bottomline.co.uk/ for further information about this topic.

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