Although paperless offices are the ideal nowadays, the reality is far from happening. A paper-free operation should save time and money, bringing efficiencies as documents are accessible and, essentially, indestructible. Unfortunately, if the rest of the world hasn’t caught up to your ideals, you will be forced to use both systems: an awkward melting pot of old and new. Document processing bridges this gap until everyone is on the same page (electronic or otherwise). It’s a way of turning paper documents into e-versions that can then be used like any other computer file. These can then be stored in a document management system, organising them so that they can be accessed by all of the necessary staff. Similarly, invoice processing streamlines your accounts department, ensuring that you have a computer record of all paper invoices, and that no one gets left behind because they are using old technologies.

The benefits of all this are huge. Where other companies and individuals use e-invoicing, you can send instant and secure requests for payments, and receive your money in the same way – without the need for tiresome and time-consuming paper invoices, which have a habit of getting lost. When customers and suppliers send you invoices by snail mail, they can be converted to electronic form by the software, allowing you to treat them in the same way as e-invoices.
This process is extremely useful when it comes to invoicing and payments, since your company stands and falls on its cash-flow and reputation. No one ignores it when invoices are lost or delayed, and this level of automation eliminates those kinds of problems. Along with other, related software it can also address the problems of incorrect invoices, including duplicates or more fraudulent submissions.

However, the use of these technologies goes beyond invoice processing. Document processing is also useful for the day-to-day running of your business, since the efficiencies it brings lead to a smoother operation. Document management means that you should never be slowed down by a letter or memo sitting on someone’s desk under a pile of paper. Similarly, papers can be used simultaneously by any number of people without photocopying. That can transform meetings and business planning and allow your staff to do their jobs more easily and simply. That has knock-on benefits for productivity. Whilst the truly paperless office is some way off, then, this collection of technologies has the ability to bridge the gap, making life a lot easier in the meantime.

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